Saturday, June 27, 2015

Two Days Out

I'm finally back.

As of right now, my Oral Assessment begins in 47 hours and 23 minutes. It's Saturday morning now; my OA is on Monday. There's no more time left.

Things feel different this time around. Last year, I felt like I was walking into the great unknown. I had done a lot of studying with my group, but never knew if I was doing or had done enough. There was a certain mysticism or fog surrounding the OA, and I was walking into that fog with several other candidates, most of whom had no idea of what to expect. This sense of anxiety and dread only complicated my ability to focus as much as I could have.

This year, however, I feel much more focused. I'm on a mission. I talked myself out of success last time around, and I only have myself to blame for that. But experience is a good teacher. I no longer view the OA as HARD, but rather as simply INTENSE. I still remember that last OA quite well. I remember the mistakes I made even in the two sections that I actually passed. And of course, I remember the mistakes I made in the section I failed.

I guess there's a sense of the blind leading the blind when it comes to preparing. And maybe I could have prepared more. But I did not participate in a lot of study groups this time around. Part of that was because my schedule simply wasn't conducive to studying in a group even though passing the OA was always a priority. I did manage to find the time to at least draft one Case Management memo this week, and I got good feedback from one of candidates who has been a study buddy of sorts. I also drafted good stories from my past that I can use in the Structured Interview section of the OA. I realize that any stories given must respond directly to the question being asked. But at least having these stories available, stories I can tailor, lowers the chance of coming up empty on Monday when prompted to speak.

I've also read the 13 Dimensions carefully. Following the 6 Precepts got me through the QEP. Now I want to make sure that I demonstrate the 13 Dimensions so I can get a conditional job offer. It sounds simple, but these Dimensions often have several parts to them. Another tricky thing is remembering which Dimensions are assessed when. Reading the official study guide helped. I even took a few passages from that guide that explicitly stated what to do and what not to do and compiled a list of this information. I will take that information to heart this time.

So I am cautiously optimistic. I know I've passed two of the three components before. And I know why I failed the third component. This time should be different. I've got one practice Group Exercise later this morning and then it's a matter of studying independently for the Structured Interview again so I can max out the points there. I consider that the easiest part of the OA, so I want to max out my points there.

Let's do this.

Sunday, June 7, 2015

The OA Rematch Approacheth

It has been a long time since I last updated this blog. In my last entry, I mentioned that I survived the Qualifications Evaluation Panel and was given a second chance to conquer the Oral Assessment. The OA window for the October 2014 cohort lasts from the first Monday in March to the first Friday in July. There were no OAs available on Wednesdays and there were no OAs at all during the month of April. There was also a week in early February that was available for candidates wishing to take the OA in San Francisco. So I had options.

After I got the good news, I had to do a bit of planning and strategizing because OA slots tend to fill up quickly. Candidates wishing to take the OA in San Francisco could immediately send an email to State with their desired assessment date. If there was space available, the slot was theirs. Candidates wishing to take the OA in Washington had to wait for about three days before they could sign up for a slot online.

Here was my thought process:

1. I was not going to take the OA in San Francisco. Sure, it would have been nice to get it out of the way quickly, but I knew I would not be adequately prepared. Plus, I was not in the mood to shell out extra money for a plane ticket in addition to a hotel room.

2. I did not want to take a chance with lousy weather in Washington resulting in another canceled OA like last year. This meant a March OA date would be out of the question. And since there were no OA dates in April, this meant my OA would be in either May or June.

3. Because I was planning on relocating to Washington anyway later in the year, I thought it would be prudent to schedule my OA for after the move was finished because I would have been too distracted or stressed to focus on moving and prepping at the same time. So I figured I should take the OA as late as possible. That would allow me the most time to prepare as well as the most time to take care of other areas of my life without the added pressure of studying for this one-shot deal.

And that’s how I ended up with June.

Several other contacts with whom I had been corresponding scheduled their OAs for early in the window—the first week or two in March. Some even scheduled theirs for February in San Francisco. A part of me was envious of them because they could conceivably start their security clearance investigations sooner and land on the hiring register sooner. But everybody has their own personal schedules and issues they have to deal with. So I decided to remain content with my super-late date.

One by one, I started getting status reports and post-mortems from these contacts. In most cases they were disappointed. They either passed with low scores or did not pass at all. One person did pass with a good score (5.6), but in this awful hiring climate, even her score might not be high enough to get an offer in her career track, Political, which is the most competitive of the five tracks.

So anyway, my candidacy is still alive—but only because the day of reckoning has yet to arrive. As of this writing, I still have another three weeks to go. I will admit that I have not done much studying. Having gone through this before and having passed two of the three components, I am pretty comfortable with what to expect. As late June draws near, I do plan on tackling some of the practice Case Management exercises because I know that is my weak point. But I am strangely calm about this whole affair.

I’ve even got my post-OA gameplan all worked out. Knowing how tough it is to get hired off the Register, I have thought about how to maximize my chances of getting a coveted A-100 offer. Here are my scenarios:

If I get a 5.7 or higher, I will almost certainly get an offer and will be doing backflips.

If I get a 5.6, I will likely get an offer, though I may have to wait a few A-100 cycles first.

If I get a 5.5, I will have at least some hope of getting an offer, especially if some of the older 5.5s time off of the Register before me, but I’d be more inclined to furiously brush up on my Japanese so that I can bump that score up to a 5.67.

If I get a 5.4, I probably will not get an offer and will have to decide whether to take my chances with a 5.57 from Japanese bonus points (a language I know pretty well) or a 5.65 from Korean bonus points (a language I know very little about).

If I get a 5.3, I will immediately commence intensive Korean language study because a 5.55 has at least some chance of getting an A-100 offer; a 5.3 has almost no chance at all.

If I get a 5.2 or less, I will be absolutely devastated for the second year in a row, but I’m trying not to think about that.

Anyway, at the time of this writing, I am working in Washington in an office that is one Metro stop away from the assessment center. I’m thinking about doing a dry run there after work this week just so I won’t be as intimidated when I see that dreadful building for the first time since that cold March afternoon 14 months ago.

Saturday, January 10, 2015

A Post-QEP Mortem and Some Advice

One of the most informative things about the QEP results is finding out who passed and who didn't. In addition to this, knowing who passed the previous year only to fail the following year is useful to know. Keeping in touch with other candidates in your cohort and seeing which ones passed and which ones did not is also instructive. So for future FSO candidates, I offer these points, which may or may not be useful:

1. Follow the instructions. I distinctly remember a Senior Foreign Service Officer advising the audience at an information session I attended that "there are no secrets" with passing the QEP (and OA) and that everything that's posted on the official State webpage is "what they are looking for." And based on my positive QEP results, I have to say that this SFSO's advice was spot on.

The QEP scans each PN and assesses whether the candidate can exhibit the "six precepts" that are used to evaluate actual FSOs. When I looked at my PNs, I made a printout of these precepts and made sure to cross-reference my PNs with the precepts. If I found that one precept was not addressed anywhere in my six PNs, I would edit them to ensure that I could fit it in somewhere. And if a precept was overemphasized, I would tone some of it down for the sake of balance and the ability to use the extra space to strengthen a different precept that might not have received enough attention.

2. If you passed the QEP last year, do not submit the same PNs the following year without taking a serious look at them. When I passed the QEP last year, I thought I had unlocked the secret to passing that mysterious step that had thwarted me before and that I'd be golden with those PNs for a second straight year. But I didn't want to leave anything to chance because I had no idea of knowing whether I was on the knife's edge of passing and not passing or whether I was in the top 1% of candidates for my particular career track. So I took a good look at those PNs and found several places where I could strengthen them to the point where I couldn't believe that the previous iteration of those PNs was good enough to even advance at all the previous year.

This is really important advice. I read the tale of one candidate whose FSOT score was in the 190s. He passed the QEP last time around and sent "exactly the same" PNs off this year. He did not make it this time. Fortunately, this candidate is already sitting on the hiring register with his previous candidacy. But surely there are others who have no prior candidacy to fall back on. Do not lull yourself into thinking that your PNs from previous successful attempts are beyond improvement.

3. Take your PNs seriously. This is not something you can just write from scratch about three days before the submission deadline. We all have jobs or families or special projects that demand our time. But if you keep neglecting your PNs, what was once "important but not urgent" will soon become "important and urgent" and you will no longer have the luxury of time to mull over your PNs and solicit feedback.

One candidate with whom I've been corresponding was unable to start writing her PNs until shortly before they were due. I don't know how well written her PNs were, but she unfortunately did not pass the QEP. She acknowledged that rushing this step was likely what did her in, and I feel bad for her. But like I mentioned in a previous blog post, failure at any stage of this process is educational.

4. Even if you consider yourself a talented writer, solicit as much feedback as is practical. I had a few other candidates take a look at my PNs and they picked up on things I never would have noticed on my own. I am especially grateful to both of them and returned the favor by helping edit their PNs. Unfortunately, only one of them passed. But anyway, everyone has a different writing style and everyone has weaknesses they might not be aware of. Some may be verbose. Others may use poor punctuation. Some may reveal too much and subsequently turn a strong PN into a weak one.

This is one reason why Point 3 is so important. It is unfair to spring six PNs on a helpful reviewer at the last minute and expect them to offer constructive feedback. It takes time for a thoughtful reviewer to read and make comments on these things while still allowing you enough time to incorporate their feedback into their revisions. If you are starting from scratch, I'd recommend spending 10 days writing the actual PNs and another week soliciting and offering feedback. This should give you enough time to write the best PNs possible, pay it forward by helping other candidates, and still get your PNs in by the deadline.

5. Make sure you chose the career track that is the best match for your professional and academic background. As I have mentioned long ago in this blog, this is my fourth FSO candidacy. My first two candidacies came to an abrupt end at the QEP stage. My two most recent candidacies survived at least as far as the OA. I was in the Public Diplomacy track for the first two candidacies and in the Consular track for the last two.

After my second straight QEP rejection in my 2012 candidacy, I took a serious look at what I was doing wrong. That was when I realized that even though my academic background (mass communications) might have been suited for Public Diplomacy, my professional background (TESOL and general teaching) was much better suited for Consular. And I realized that my academic background could also be useful for Consular in terms of explaining complicated material to nonnative speakers--in this case, travel and visa information. So instead of having my academic background not be augmented by my professional background as a PD candidate, I thought I'd go for Consular and have my academic and professional backgrounds complement each other. I don't think it's a coincidence that I have not been thwarted by the QEP since then. Choose the track you believe you are best qualified for, not the track you are simply the most interested in--especially if your background doesn't suggest you are well qualified for it.

6. Do not underestimate the importance of the FSOT registration materials. List all the jobs you had, all the degrees you've earned, all the volunteer experiences you've participated in, all the awards you've won, all the languages you speak, all the licenses or certifications you've obtained, and anything else that will strengthen your candidacy. The PNs are only a part of what the QEP examines. Even with solid PNs, if the rest of your application materials do not measure up, you won't survive the QEP. Perhaps this is what happened with the other helpful candidate with whom I exchanged PN critiques but ultimately did not pass the QEP.

Remember, the QEP looks at the "total candidate." They look at your PNs, your FSOT scores, your FSOT essay, your work history, your foreign language proficiency, your awards, your licenses, your international experience, your volunteer experience, and how well all of this matches up with the career track you chose. There are bound to be lots of candidates with truly impressive credentials: advanced degrees, military service, legal experience, employment abroad, foreign language proficiency, and more. All of these talented individuals vying for a few hundred coveted OA slots. So you need to do your best to sell yourself and show you can offer State what it asks of its officers and candidates.

7. Do not forget that this is an extremely selective hiring process. The official word from State is that 387 new FSOs (and 286 FSSs) were hired during the 2014 fiscal year. With more than 20,000 FSO applicants annually, this makes for a hiring rate of less than 2%. You may very well be a solid candidate with good FSOT scores and good PNs and still not survive the QEP. It is possible that only the top 80 candidates within a particular career track received an invitation to the OA and that you are ranked #94. It's tough.

For other candidates, they may be miffed by their rejection and fail to realize that perhaps they are not as strong of a candidate as they would like to think they are. A bit of humility and honest self-reflection may go a long way should such a candidate choose to embark on a new candidacy nine months from now.

In closing, I send congratulations to those who passed, and condolences to those who did not. If you passed, make the most of what lies ahead. And if you didn't, learn as much as you can from your disappointment and use these lessons to make for an even stronger candidacy next time around.

The QEP Gods Have Spoken

This blog has been pretty quiet for the past few weeks because there simply hasn't been any news to report. I mean, I took the FSOT in early October, received notification that I passed it in late October, and submitted my PNs in mid-November. After that, radio silence. I successfully blocked this process out of my mind for most of the time since then, but with the new year starting, the anxiety-laced anticipation began creeping back into my subconscious.

The Qualifications Evaluation Panel (QEP) stage of this process is the most opaque because nobody really knows how good is good enough to pass in any given year. I passed it last year and thought I had a good shot at passing it this year. But there have indeed been cases where people who passed one year did not make it the following year. Budgets are tight. Hiring registers are long. Word on the street is that State wants to reduce the number of candidates who expire from the register without getting a job offer. Candidates who never receive a job offer constitute a financial liability for State, which conducts medical exams and security investigations for all of these candidates regardless of whether they are hired. These exams and investigations aren't cheap. Knowing this, I'd surmise that State is trying to reduce the number of candidates who advance to the hiring register, and the best way to do this is by lowering the number of candidates invited to the Oral Assessment (OA).

I would estimate that out of an FSOT cohort of about 7000 candidates, fewer than 300 remain. State says that "only a few hundred" candidates advance to the OA each year. And with three testing cohorts per year, three OA groups of about 300 candidates each put you right under 1000, which is no longer "a few hundred." So if these figures are accurate, only about 5% of the candidates who took the FSOT in October are still in the game.

Fortunately, I am one of the survivors. The QEP gods have given me a second chance. I received the email with the good news yesterday. That still hasn't sunk in.

Anyway, knowing that there's no guarantee I will make it back to this stage in the future, I really really REALLY want to go all the way this time around. I accept that I failed the OA on my first attempt because I didn't know exactly what to expect (beyond what was mentioned in the official study guide). The snow day and OA cancellation and empty stomach and loss of heat in my hotel room and all that crap made for a toxic set of circumstances that was not conducive to optimal performance that fateful day in March of last year. I almost pulled it out though. But knowing that as an FSO, there will likely be many situations similar to this in which I would still need to perform, I need to keep my wits about me and focus on the task at hand. I know where I went wrong last time, so that's where I want to focus most of my energy regarding my OA preparations. But I'll save that for another post.

In the meantime, I have to decide when to take this thing. Fortune smiles!